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Job Title Administrative Assistant-OC Operations*
Location Orange, CA - Orange County*
*Position is based out of Orange, CA - Orange County
Department Operations
FLSA Status Non-Exempt
Shifts hiring Full-time
Additional Information ADM-OC


Position Summary:

  • This position requires a quick learner and detail-oriented individual with exceptional interpersonal skill to work in its Orange County (OC) Operations Division. This individual will interact with field crews, Operations Management, and other department management. There are a variety of task-oriented functions such as auditing, data collection, correspondence processing.

 

Essential Functions:

The Operations Administrative Assistant – OC Division may be assigned one or more duties. These duties may include, but are not limited to, the following:

 

  • Provide customer service to internal staff by supporting the Operations team in its daily activity.
  • Create various reports and audited information to the OC Operations Division Manager.
  • Maintain department records, certifications, and data utilizing Microsoft Office programs and internal web-based programs.
  • Responsible for adhering to all company policies and procedures.
  • Make copies of correspondence and /or other printed material
  • Prepare outgoing mail.
  • Coordinate participation in daily OC Operations conference call.
  • In coordination with OC Operations Division Manager, responsible for managing The Toll Roads account.
  • Coordinate with the fleet maintenance department to obtain certifications required for Department of Motor Vehicles (DMV) and California Highway Patrol (CHP).
  • Responsible for renewing all business licenses.
  • Coordinate delivery of subpoenas to active field employees.
  • Prepare quarterly Orange County EMS (OCEMS) Med 9 documents
  • Responsible for auditing ambulance certifications, licenses, and compliance requirements.
  • Responsible for renewing DMV registrations.
  • Responsible for reading and sorting incoming OC Operations Division documents for review and follow up.
  • Responsible for creating and tracking check requests.
  • Responsible for scheduling field employees for fire department “In-House” interviews.
  • Coordinate field employee meetings with OC Operations Division Manager

 

 

Additional Duties:

 

The Operations Administrative Assistant – OC Division may be assigned one or more additional duties. These duties may include, but are not limited to, the following:

 

  • Assist with the completion of appropriate forms and reports that are not considered essential functions.
  • Support the Emergency Operations Center in an administrative role during emergency and non-emergency activations.
  • Support in an administrative role during annual CHP and OCEMS inspections.
  • Provide front lobby coverage in Executive Administrative Assistance absence.
  • Perform other job-related duties as assigned by OC Division Manager.

 

Qualifications:

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The individual in this position must possess the following qualifications:

                  

  • Minimum of two years’ experience in office setting preferred.
  • Strong interpersonal and communication skills with an ability to work effectively with a diverse range of individuals, teams, managers, supervisors, and external customers. Excellent ability to communicate and work cohesively across Department lines.
  • Computer competency including proficiency with Microsoft Suite, and understanding of database programs.
  • Typing wpm 40 (minimum).
  • Ability to consistently deliver outstanding customer service to all internal and external customers.
  • Highly dependable and ability to meet internal deadlines consistently.
  • Strong organization skills and attentiveness to detail.
  • Flexible and adaptable, willing and able to adjust to rapidly changing priorities.
  • Ability to work independently as well as in groups.
  • Ability to maintain a professional manner and appearance at all times.
  • Must be able to manage with a positive focus in a fast-paced environment
  • Ability to maintain a professional manner and appearance at all times.

 

Education Requirements:

 

The individual in this position must possess the following education requirements:

  • High school diploma or general education degree (GED)

 

 

Physical Requirements:  

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must regularly lift and/ or move up to 15 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

 

Occasionally:         Must have the ability to lift, carry and balance up to 15 pounds.

 

Frequently:            Good manual dexterity, with the ability to perform all tasks related the position

Constantly:            Ability to sit and stand for extended periods of time, possess hand-eye-foot coordination and color recognition.

FalckUSA is an Equal Opportunity / Affirmative Action Employer. It is FalckUSA's policy to provide equal opportunity to all qualified applicants for employment, and not to discriminate on any basis of age, citizenship, color, disability, genetic information, military or veteran status, national origin, race, religion, sex, or any class protected by State law.

This employer will consider qualified Applicants with Criminal Histories in a manner consistent with Los Angeles Ordinance 184652.


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